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PRIVACY POLICY (GDPR)

Vanguard Group Sp. z o.o.
 

1. Data Controller

The controller of personal data is Vanguard Group Sp. z o.o.,with its registered office in Łódź, Poland(Al. 1 Maja 87, 90-755 Łódź),Tax Identification Number (NIP): 7272883773(hereinafter referred to as the “Controller”).

2. Contact regarding personal data

All matters relating to the processing and protection of personal data may be addressed to the Controller via e-mail at:hr@vanguardgroup.pl

3. Scope of personal data processed

Depending on the purpose of contact or interaction, the Controller may process, in particular, the following categories of personal data:

  • first and last name,

  • e-mail address,

  • telephone number,

  • information concerning professional experience, qualifications, and competencies,

  • documents voluntarily submitted by the user via forms or electronic communication channels (including, in particular, CVs, certificates, and diplomas).

4. Purposes and legal bases for processing

Personal data are processed for the following purposes:

a) handling enquiries submitted via contact forms and conducting ongoing correspondence – pursuant to Article 6(1)(f) GDPR (the legitimate interests of the Controller),

b) carrying out internal analytical, selective, and comparative procedures, including the assessment of professional profiles and the evaluation of potential suitability for projects undertaken by the Controller – pursuant to Article 6(1)(b) GDPR (steps taken prior to entering into a contract) or Article 6(1)(f) GDPR,

c) archiving personal data for the purposes of future selective processes, unless the data subject raises an objection – pursuant to Article 6(1)(f) GDPR,

d) establishing, pursuing, or defending against potential claims – pursuant to Article 6(1)(f) GDPR.

The processing of personal data for the purposes indicated above does not constitute an offer, undertaking, or guarantee of employment or cooperation.

5. The Controller does not charge any fees for employment intermediation or for securing employment. Any paid activities offered by the Controller are advisory, selection, and coordination in nature and do not constitute a guarantee of employment.

6. Recipients of personal data

Personal data may be disclosed solely to:

  • entities providing services to the Controller in the areas of hosting, IT, communications, or administrative support,

  • competent public authorities, exclusively where such disclosure is required under mandatory provisions of law.

Personal data are not shared with commercial partners, employers, or other third parties for recruitment purposes, unless such disclosure results from applicable legal obligations or from separate arrangements made following the completion of a selective process.

7. Data retention period

Personal data are retained:

  • for the period necessary to handle the enquiry or to conduct the selective process,

  • no longer than 24 months following the completion of a given process, for archival purposes,

  • for a longer period where required by applicable law or until the expiration of potential claims.

The data subject may, at any time, object to the further processing of personal data for archival purposes.

8. Rights of the data subject

The data subject has the right to:

  • access their personal data,

  • rectify inaccurate or incomplete data,

  • request the erasure of data,

  • request restriction of processing,

  • object to the processing of personal data,

  • request data portability, to the extent provided for by applicable law,

  • lodge a complaint with the President of the Polish Personal Data Protection Office (UODO) or another competent supervisory authority.

9. Voluntary provision of data

The provision of personal data is voluntary; however, failure to provide such data may prevent:

  • responding to an enquiry,

  • participation in a selective process,

  • the performance of a professional profile assessment.

The submission of personal data does not constitute an offer, commitment, or guarantee of cooperation or employment.

10. Cookies

The website may use cookies necessary for its proper functioning and, depending on the tools applied, analytical cookies.Users may modify their cookie settings at any time through their web browser.

11. Final provisions

The Controller reserves the right to amend this Privacy Policy.The current version of the Privacy Policy is published on the Website on an ongoing basis.